COMPUTERx : Contracts

September 26, 2022

Sampling of Contractual Considerations

The following is a sample listing of clauses which might appear in a hardware / software acquisition agreement:

1. Scope of Agreement: 1.1. Inclusion of Proposal into Agreement; 1.2. Proposal Non-disclosure

2. Definitions: 2.1. Documentation; 2.2. Downtime; 2.3. Equipment (Or Hardware); 2.4. Software; 2.5. Software Enhancement; 2.6. Support; 2.7. The System; 2.8. Uptime

3. Implementation: 3.1. Implementation Schedule; 3.2. Progress Reports; 3.3. Installation and Training; 3.4. Test Data to Be Used; 3.5. The Testing Process; 3.6. Acceptance Testing

4. Documentation and Support: 4.1. Continued Availability of Education; 4.2. Documentation Availability; 4.3. Adequate Support Provision; 4.4. Periodic Management Audits

5. Equipment: 5.1. Hardware Components, Configuration and Performance; 5.2. Guarantees of Interface; 5.3. Power and Environmental Requirements; 5.4. Scheduled Downtime; 5.5. Unscheduled System Downtime; 5.6. Site Preparation Responsibility; 5.7. Floor Plan; 5.8. Risk of Loss Prior to Installation; 5.9. Warranty and Maintenance; 5.10. Response Time for Off-site Maintenance; 5.11. Unrestricted Use and Function; 5.12. Changes and Attachments; 5.13. Hardware Upgrades; 5.14. Title Transfer

6. Software: 6.1. Software Component Specification; 6.2. Software Upgrades - Operating Performance; 6.3. Regulatory Reporting Requirements; 6.4. Availability of Custom Programming; 6.5. Software Package Warranty; 6.6. Guarantee of Operation; 6.7. Fixes; 6.8. Software Maintenance; 6.9. Response Times; 6.10. Software License Grant; 6.11. Interface To/from Other Systems; 6.12. Copyright Infringement Protection

7. Pricing: 7.1. Price Protection; 7.2. Favored Nations; 7.3. Installation Expenses; 7.4. Charges by Type; 7.5. Payment Terms; 7.6. Remedies; 7.7. Force Majeure

8. Security and Integrity: 8.1. Hospital Data Confidentiality; 8.2. Patient Data Confidentiality; 8.3. Auditor's Clause; 8.4. Disabling Code or Devices

9. Other: 9.1. Vendor - No Conflicts of Interest; 9.2. Dispute Resolution; 9.3. Default During Term; 9.4. Headings Not Controlling; 9.5. Entire Agreement; 9.6. Authority; 9.7. Governing Law; 9.8. Compliance with All Laws; 9.9. Tax Exemption; 9.10. Consent to Breach Not Waiver; 9.11. Notices; 9.12. Non-assignment of Agreement; 9.13. Term of Agreement; 9.14. Acceptance

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